Part-Time Front Desk

CAMS, HOA management company is seeking a part-time on-site Front Desk staff to work at a largescale community in Durham, NC. HOURS OFFERED: 20-24 hours per week anticipated. Weekend shifts- anytime between 7am-9pm with Morning, Afternoon and Evening shifts that average 4-5 hours. Weekday shifts- evenings only from 5pm-9pm. Shift preference and availability will be discussed during the interview stages. POSITION SUMMARY: Staff greeting desk, ensuring that all visitors are greeted and handled in a professional manner. Greet residents and assist with membership matters including event and activities registration, and guest registration. AMENITY CENTER DUTIES: * Open or close the amenity center as the shift requires. * In accordance with board-approved policies, administer membership programs including but not limited to, membership directory forms, guest passes, age qualification forms, lease information from owners renting property and owner contact information. * Assist with room set up and taken down for scheduled uses. * Periodically walks the facility to identify guests who have not checked in and assist members and guests as needed. * Enforce board-approved rules and regulations for use of the amenity center. * Log in/out and distribute activity equipment and keys. Ensure that equipment and keys are returned in good condition. * Register residents for events and activities. Collects payment at time of registration and provide receipts. * Create name tags for all new residents meeting eligibility criteria and enters information in membership database. Assist with maintenance of access control software programs. * Answer phones, greet visitors and provide information. * Report any accidents, unsafe conditions, or problems to the appropriate staff member. * Assist with room reservations and rentals, ensuring that all necessary arrangements for payment, set up and take down have been made. * Other department related duties as assigned by the Manager or other team members. ADMINISTRATIVE DUTIES: * Maintain and update homeowner addresses in Vantaca as necessary * Track closings of units. * Maintain office equipment inventory to include serial numbers of all equip., etc. * Alert appropriate team members immediately on any issues of concern * Maintain electronic files; homeowner, vendor, etc. * Respond to inquiries from homeowners, residents, vendors and any other person having business with the community. * Coordinate with Facilities Manager on issues regarding maintenance requests. * Refer inquiries to appropriate resources. * Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES * Ability to communicate effectively both orally and in writing. * Ability to establish and maintain good working relationships with staff, residents, guests, volunteers and contractors. * Strong conflict resolution skills. Excellent “people” skills. * Ability to multi-task. * Ability to learn and proficiently utilize community management software and Microsoft Office products. PERSONAL ATTRIBUTES: * Must be dependable, solution oriented and professional in appearance. * Dependable with good attendance, good work quality, positive contributor; ability to work successfully with little direct supervision, strong people skills required, works well with others. * Innovative, contributes ideas, helps resolve problems, looks for and develops cost savings measures, and develops new procedures and methods. * Honesty; being truthful and trustworthy, doing what needs to be done and what is right, being fair and objective, having personal integrity and treating others in a mature, responsible manner. * Loyalty; having commitment toward the goals of the organization and the nature of the business, respecting its efforts, defending its good name, giving the job the best effort and sincerity. * Initiative: ability to think, work and make decisions based on sound judgment. * Must possess a strong commitment to customer service excellence. PHYSICAL DEMANDS/WORK ENVIRONMENT: Work is conducted primarily in an indoor environment; however outside work will be required to assist with activities and monitoring outside facility use. Employee may be required to repetitively lift and move up to 25 lbs. MINIMUM QUALIFICATIONS: Graduation from high school and two years’ experience in customer service position. Strong computer skills. Ability to maintain CPR/AED certification. PREFERRED QUALIFICATIONS: Experience working for a community association or recreation center.