Payroll File Clerk PT

Description GENERAL SUMMARY: Reporting to the Payroll & Benefits Manager, the Payroll File Clerk position is a temporary, entry-level position. The Payroll File Clerk provides support to the Payroll Department by performing administrative functions. This position supports and works cooperatively with all staff and acts responsibly with confidential and proprietary information. The Payroll File Clerk is continually upholding and advancing the Mission, Vision, and Values of the organization. ESSENTIAL DUTIES & RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Maintains Payroll records in an organized, accessible manner, including scanning and saving all Payroll documents for each Payroll processed. Ensures files remain organized and accessible according to the department’s filing procedures. Ensures timely and proper filing and scanning of documents while maintaining proper adherence to filing process with efficiency, integrity, and confidentiality. Maintains a helpful attitude and works cooperatively within a team environment. Maintains a high degree of judgment, discretion, and confidentiality. Ensures compliance with all Goodwill Industries Sacramento Valley Northern Nevada policies, CARF standards, financial, regulatory, safety and security regulations. Assists with ad-hoc and recurring tasks as assigned under the direction of the Payroll & Benefits Manager. Performs other duties as assigned. Requirements QUALIFICATIONS: Basic Qualifications of the Role: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. High school diploma or equivalent. Must demonstrate excellent written and verbal communication skills. Must possess excellent organizational and time management skills. Must demonstrate a professional and courteous attitude and work cooperatively within a team environment. Must be able to maintain strict confidentiality in the workplace. Must learn and adapt to new processes and procedures. Must demonstrate problem solving skills. Must be detail oriented. Must have access to reliable transportation that does not interfere with performing the essential functions of the job description, cause tardiness, or unexcused absences. Must provide proof of identification and eligibility to work in the United States. Must pass a drug?screening and maintain compliance with the organization’s drug and alcohol policy. Must pass a background screening and maintain compliance with the organization’s associated polices. No record or disclosure of criminal conviction that indicates an ongoing tendency toward theft, violence, dishonesty, deceit, drug use, moral turpitude or predatory behavior in conflict with the functions listed within this job description. Must immediately inform Goodwill of any arrests and/or convictions that occur while employed at Goodwill. Must be able to perform essential functions of the job description with or without reasonable accommodation. Preferred Qualifications of the Role: Previous office experience preferred. Experience managing filing for HR or Finance department preferred. POSITIONS SUPERVISED: No positions supervised. POSITION INFORMATION: This is a part time, non-exempt position eligible for 403(b) retirement plan, Paid Holidays and Sick Leave. This position is employed by Goodwill Industries® of Sacramento Valley and Northern Nevada, Inc. This position is not expected to exceed 20 hours per week unless the schedule is directly adjusted by an authorized member of management. WORK CONDITIONS/HAZARDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands and fingers, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Work environment is usually hectic/fast-paced with frequent short deadlines and instances of unusual situations. This job description does not cover all the activities, duties or responsibilities required of this role. Omission of specific statements of duties does not exclude them from the position if the work is similar or related to the position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice to accommodate the needs of the organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.